Project-SDE-WP-Suite/docs/waves/wave-10.md

# Wave 10 — Domain authentication over LDAPS

**Items:** `D13`, `D14`
**Depends on:** wave 9 merged (it is — `a8e28bf`)

One item, eight tasks. The item is stated in `docs/waves/decisions-2026-08-21.md`; read it
before starting, particularly the **Non-negotiables** section, which is where this change
goes wrong if it goes wrong.

**This wave is field-visible in one direction only.** Nobody gains a screen. People sign in
with their Windows password instead of an app password, the "Forgot password?" link
disappears, and admins stop issuing passwords. Everything else is invisible — which means
the done-when checks are the only evidence the wave worked.

**Build order is task order** for once. `T10.1` is a standalone module with no callers and
should merge first; nothing else can be tested until it exists.

---

### T10.1 — The LDAPS client

- **Items:** `D13` (1)
- **Depends on:** nothing
- **Blocks:** T10.2, T10.4, T10.5, T10.7
- **Surface:** `server/`
- **Files:** new `server/ldap_auth.py`, `server/requirements.txt`, `docker-compose.yml`,
  `Dockerfile`, `server/.env.example`

**Problem:** There is no directory client in the repo. `ldap3` is not a dependency, the API
container has no CA bundle, and the `api` service sits on the `internal` network, which has
no default gateway and therefore no route to `192.168.3.x` at all.

**Do:** Add `ldap3` (pinned, per the convention at the top of `requirements.txt`). Write
`server/ldap_auth.py` exposing two functions and nothing else:

- `verify(username, password) -> LdapResult | None` — simple bind as
  `f"{username}@{domain}"` against `ldaps://{host}:636`.
- `member_of(conn, group) -> bool` — nested-group aware, via
  `LDAP_MATCHING_RULE_IN_CHAIN` (`1.2.840.113556.1.4.1941`). `memberOf` alone is direct
  membership only and will wrongly refuse anyone in a nested group.

Configuration by environment: `LDAP_HOST` (default `prime.local`), `LDAP_DOMAIN` (default
`prime.local`), `LDAP_CA_FILE`, `LDAP_REQUIRED_GROUP`, `LDAP_TIMEOUT_SECONDS`. Attach the
`outbound` network to `api` in `docker-compose.yml` — the same reason `assets_db.py` needed
it, and the comment there already explains the gateway-less `internal` network. Mount or
`COPY` the PEM bundle and point `LDAP_CA_FILE` at it.

Connect to **`prime.local`**, never a DC hostname and never an IP. See the decision doc for
why: SAN coverage plus round-robin across six DCs in one move. Wrap the bind in a retry
across resolved addresses, because round-robin will hand out a rebooting DC's address.

**Done when:**

- [ ] `ldap3` is pinned to an exact version in `requirements.txt`
- [ ] an empty or whitespace-only password returns failure **without calling `bind()`**
- [ ] an empty username returns failure without calling `bind()`
- [ ] `Tls` is constructed with `validate=ssl.CERT_REQUIRED` and an explicit `ca_certs_file`
- [ ] no code path sets `CERT_NONE`, and none falls back to the system trust store
- [ ] `member_of` returns true for an account in a **nested** child of the required group
- [ ] a bind against `192.168.3.37` (raw IP) fails hostname validation rather than silently passing
- [ ] `docker compose exec api openssl s_client -connect prime.local:636 -CAfile $LDAP_CA_FILE` reports `Verify return code: 0 (ok)`
- [ ] the module imports cleanly with no LDAP env set (unconfigured is a first-class state, as with `MICRON_DB_URL`)

---

### T10.2 — The login path binds instead of hashing

- **Items:** `D13` (1)
- **Depends on:** T10.1
- **Blocks:** T10.3, T10.4
- **Surface:** `server/`
- **Files:** `server/app.py` (`login`), `server/auth.py`

**Problem:** `login()` at `server/app.py:681` calls `auth.verify_password` against
`user.password_hash`. The lockout counter it maintains is about to start counting *domain*
bind failures, which changes what that counter is for.

**Do:** Replace the credential check with `ldap_auth.verify`. Keep the surrounding shape —
the deliberate timing equalisation, the generic `401`, the `403` for a disabled local
account, `last_login_at`, the session cookie. Rework the throttle so the local counter trips
**before** the domain policy is reached and short-circuits without calling the DC: the
failure mode to avoid is this endpoint being usable to lock domain accounts out of Windows.
Log directory error-49 sub-codes for diagnosis; return the same generic message regardless.

**Break-glass: none — decided Aug 21, see the decision doc.** LDAPS is the only way in, so
this task adds no fallback path. What it must add instead is *visibility*: a startup log line
stating whether LDAP is configured and whether the DC answered, because with no fallback a
misconfigured deploy is indistinguishable from a forgotten password at the login box.

**Done when:**

- [ ] a correct domain password signs in and sets the session cookie
- [ ] a wrong password is refused with the generic message
- [ ] a blank password is refused (guards `T10.1` from the caller's side too)
- [ ] a user not in the required group is refused even though the bind succeeded
- [ ] `is_active = false` locally still refuses, independent of the directory
- [ ] the local throttle trips below the domain lockout threshold and stops calling the DC
- [ ] no response body distinguishes "no such user" from "wrong password"
- [ ] error-49 sub-codes appear in the log and nowhere in any response

---

### T10.3 — Drop `password_hash`

- **Items:** `D13` (1)
- **Depends on:** T10.2
- **Blocks:** T10.6, T10.8
- **Surface:** `server/`
- **Files:** `server/models.py`, new migration, `server/app.py`, `server/auth.py`,
  `server/manage_users.py`

**Problem:** With binds doing the work, every password code path is dead weight and a
liability. It is also the criterion that makes this item irreversible, so it lands on its own
commit.

**Do:** Remove `password_hash` from `models.User` and drop the column in a new Alembic
revision with `down_revision = 'a1b8c6d4e2f9'` (the current head — confirm with
`alembic heads` rather than trusting this line). Remove from `auth.py`: `hash_password`,
`verify_password`, `password_problem`, `MIN_PASSWORD_LEN`, `_COMMON_PASSWORDS`,
`create_reset_token`, `decode_reset_token`, `RESET_MINUTES`. Remove from `app.py`:
`/api/auth/forgot-password`, `/api/auth/reset-password`, `/api/auth/reset-available`,
`/api/auth/password`, `/api/auth/users/{user_id}/password`, and the `_reset_last` throttle
with `reset_body`. Remove `reset-password` from `manage_users.py` and the password prompt
from `create` / `create-admin`.

`token_version` **stays.** It is still the session-revocation mechanism — role changes and
deactivation should bump it even though password changes no longer exist.

**Do not** remove the account-management endpoints themselves. `/api/auth/users/{id}/role`
is criterion 4 and must keep working.

**Done when:**

- [ ] `grep -rn "password_hash\|hash_password\|verify_password\|password_problem" server/` returns nothing outside the migration
- [x] `alembic upgrade head` then `downgrade -1` round-trips on SQLite and on Postgres (16.15, the compose image — Aug 24; needed a pre-existing T8.6 migration bug fixed first, see `495d87d`)
- [ ] the migration's `downgrade()` recreates the column nullable, not `NOT NULL` — there are no hashes to put back
- [ ] `token_version` still invalidates sessions, exercised by a role change
- [ ] `manage_users.py list`, `disable`, `enable` still work; `reset-password` is gone
- [ ] `python -m server.manage_users create-admin <u>` creates an admin with no password prompt

---

### T10.4 — Just-in-time provisioning, without trampling existing accounts

- **Items:** `D13` (2, 4)
- **Depends on:** T10.2
- **Blocks:** T10.7
- **Surface:** `server/`
- **Files:** `server/app.py` (`login`), `server/auth.py`

**Problem:** Criteria 2 and 4 pull in opposite directions. Provisioning on first login must
create accounts that do not exist, and must not touch the role of accounts that do — an
existing `admin` signing in for the first time after this wave must still be an admin
afterwards.

**Do:** On a successful bind that passes the group check, look the account up with
`auth.find_user` (already case-insensitive across username **and** email). If it exists,
update only `last_login_at` and — if empty locally — `full_name` and `email` from the
directory. **Never write `role`.** If it does not exist, create it at
`ROLE_PROJECT_USER` with `full_name`/`email` from the directory.

**A JIT account gets NO project access, and that is deliberate.** An earlier draft of this
task said to honour the `auto_add_projects` machinery so a new account "lands in the right
projects" — that was wrong about how the flag works. `auto_add_projects` is evaluated when a
**project** is created (`app.py:245`), marking accounts that should join every *new* job; it
cannot retroactively add a new account to existing ones. There is no correct default, so
least privilege applies: the account exists, can sign in, and sees nothing until someone
grants access. That is a real UX cliff — a successful sign-in into an empty app — so it has
to be visible to admins rather than silent, which is what the `AuditLog` row is for.

Note the flush-order warning in the `models.py` docstring: `create_user` in `app.py` handles
account-then-membership correctly in one flush — follow it if you add rows.

Write an `AuditLog` row for each JIT creation. An account appearing without an administrator
creating it is exactly the kind of event that record exists for.

**Done when:**

- [ ] an unknown username with a valid bind and group membership gets a `users` row at `project_user`
- [ ] `full_name` and `email` are populated from the directory on creation
- [ ] an existing `admin` signing in is still `admin` afterwards — asserted, not assumed
- [ ] an existing account with a locally-set `full_name` does not have it overwritten
- [ ] a JIT account has NO `ProjectMember` rows and sees no projects
- [ ] the new account appears in the Admin console user list so access can be granted
- [ ] each JIT creation writes an `AuditLog` row
- [ ] a failed bind creates **no** row
- [ ] a bind that succeeds but fails the group check creates **no** row

---

### T10.5 — The required group is configurable

- **Items:** `D13` (3)
- **Depends on:** T10.1
- **Blocks:** T10.8
- **Surface:** `server/` + `html/`
- **Files:** `server/notify.py` (`DEFAULTS`), `server/app.py` (`SettingsIn`, `/api/settings`),
  `html/admin.js`

**Problem:** The group has to be settable without a redeploy, but it gates login — a typo
in a text box locks the whole company out, including whoever typed it.

**Do:** Add `ldap_required_group` to `notify.DEFAULTS` and `SettingsIn`, and a field in the
Admin console's settings card next to the notification block. `LDAP_REQUIRED_GROUP` from the
environment is the initial value and the fallback when the setting is empty.

**Validate on save, not on login.** Before persisting, resolve the group in the directory and
confirm the saving admin is themselves a member. Refuse the save with a specific message if
either check fails. That single guard is what stops the lockout scenario, so it is not
optional. Do not add it to `notify.PUBLIC_KEYS` — an unauthenticated caller must not be able
to read the group name off the login page.

**Done when:**

- [ ] the field appears in the Admin console and persists across a restart
- [ ] saving a group that does not exist is refused, with a message naming the group
- [ ] saving a group the current admin is not in is refused
- [ ] an empty setting falls back to `LDAP_REQUIRED_GROUP`, and empty-with-no-env means no group gate (documented, logged at startup)
- [ ] the group name is absent from `/api/settings` for a non-admin and from any pre-login response
- [ ] the field is reachable by keyboard, labelled, and announces its save state through the existing `aria-live` region (`C1`)

---

### T10.6 — Strip the password UI

- **Items:** `D13` (1)
- **Depends on:** T10.3
- **Blocks:** nothing
- **Surface:** `html/`
- **Files:** `html/login.html`, `html/login.js`, `html/admin.js`, `html/users.js`,
  `html/auth-guard.js`

**Problem:** `login.html` has three views — sign-in, forgot-password, set-new-password — and
two of them now point at endpoints that no longer exist. `auth-guard.js` has a
change-password dialog, and the user-admin UI has a "reset password" action per row.

**Decided Aug 21: "Forgot password?" is KEPT and repointed at
`https://primecontrols.okta.com/`.** An earlier draft of this task removed the link, and a
plain sentence saying "contact IT" was proposed instead. Okta is the better answer — it is a
real self-service path, and with no app password and no break-glass it is the only recovery
route that exists. Note this is the first sign of an Okta tenancy on this estate; see the
new backlog entry.

Mechanics that matter: it is a plain `<a href>`, not a form post, so the `form-action 'self'`
in the CSP does not apply and no `navigate-to` directive is set — off-origin link navigation
is allowed as-is. `target="_blank"` needs `rel="noopener noreferrer"`, and there must be NO
click handler on `#forgot-link`: the old one called `preventDefault()` to swap views, and
leaving it would silently swallow the navigation.

**Do:** Remove the `#view-forgot` and `#view-reset` sections and the reset-token handling in
`login.js`, and repoint `#forgot-link` as above. Remove the change-password dialog from `auth-guard.js`
(`backlog.md:180` refers to it) and the per-row password reset from the users UI. Keep the
sign-in form, and relabel the password field's hint to say it is the Windows/domain password
— people need to know which password to type.

Keep the role-granting controls exactly as they are. That is criterion 4.

**Done when:**

- [ ] `grep -rn "forgot\|reset-password\|new-password" html/` returns nothing but prose
- [ ] "Forgot password?" opens `https://primecontrols.okta.com/` in a new tab
- [ ] `#forgot-link` has NO click handler (a `preventDefault()` would swallow the navigation)
- [ ] a 503 from the login endpoint says sign-in is unavailable, not that the password is wrong
- [ ] the sign-in form still submits, and a failure still announces through `role="alert"` (`login.html` already does this correctly — do not regress it)
- [ ] the password field says which password to enter
- [ ] no dead `<a href="#">` or handler remains for a removed view
- [ ] granting admin to an existing user still works from the console
- [ ] exercised at 390px and at 1440px, screenshots in the PR
- [ ] no raw hex added to any stylesheet (the token rule)

---

### T10.7 — Make the suite testable without a domain controller

- **Items:** `D13` (1, 2, 3)
- **Depends on:** T10.1, T10.4
- **Blocks:** T10.8
- **Surface:** `tests/` + `server/`
- **Files:** `server/ldap_auth.py`, `tests/browser_check.py`, `tests/launcher_check.py`,
  `tests/console_dialogs_check.py`, `tests/url_state_check.py`, `server/smoketest.py`,
  `server/seed_demo.py`, new `tests/ldap_auth_check.py`

**Problem:** This is the task most likely to be underestimated. Four existing checks build
users with `password_hash=auth.hash_password(PW)` and sign in over HTTP;
`console_dialogs_check.py` drives the password-reset prompt specifically. `smoketest.py` and
`seed_demo.py` both sign in. None of them can reach a DC, and CI has no domain.

**Do:** Make the bind injectable — a module-level seam in `ldap_auth.py` that a test can
substitute (a fake directory: usernames, passwords, groups, full names), selected by an env
var that is refused when a real `DATABASE_URL` is configured, mirroring how
`auth._load_secret` refuses an ephemeral key in production. Port the four checks onto it.
Delete the password-reset half of `console_dialogs_check.py` — the flow it covers no longer
exists — and say so in the PR rather than leaving a skipped test.

Add `tests/ldap_auth_check.py` covering the non-negotiables from the decision doc: empty
password, empty username, `CERT_REQUIRED` asserted by inspecting the constructed `Tls`,
nested group membership, group-check refusal creating no user, and existing-admin role
preservation.

**Done when:**

- [ ] the full `tests/` suite passes with no DC reachable
- [ ] the stub backend cannot be selected when a non-SQLite `DATABASE_URL` is set — asserted by a test
- [ ] `tests/ldap_auth_check.py` covers all six cases above
- [ ] the empty-password case fails loudly if the guard is removed (verified by removing it)
- [ ] `smoketest.py` and `seed_demo.py` document which credentials they now need
- [ ] the removed password-reset checks are called out in the PR, not silently dropped

---

### T10.8 — Documentation and the deploy runbook

- **Items:** `D13`
- **Depends on:** T10.3, T10.5, T10.7
- **Blocks:** nothing
- **Surface:** docs
- **Files:** `DEPLOYMENT.md`, `server/README.md`, `DEPLOY-login-portal.md`, `CLAUDE.md`,
  `IMPLEMENTATION.md`

**Problem:** `DEPLOY-login-portal.md` documents creating the first admin with a password and
is the page an admin will reach for. `DEPLOYMENT.md` describes `AUTH_SECRET_KEY` and SMTP but
knows nothing about a directory. `CLAUDE.md`'s verification section tells anyone touching the
frontend to run the smoke test, which changes here.

**Do:** Document the LDAP variables, how to produce the CA bundle from the two thumbprints
in the decision doc, and the `prime.local`-not-an-IP rule with the reason. Add the
`openssl s_client -CAfile` check as the first-line diagnostic. Rewrite the
`DEPLOY-login-portal.md` bootstrap step: the first admin is now an existing directory account
promoted with `manage_users.py`, not an account created with a password. State plainly what
happens when the DC is unreachable, whatever `T10.2` decides.

**Done when:**

- [x] every new env var is documented in `server/.env.example` and `DEPLOYMENT.md`
- [x] the CA bundle procedure is reproducible by an admin who has not read this thread — thumbprints and a `Get-ChildItem` one-liner in `DEPLOYMENT.md`
- [x] `DEPLOY-login-portal.md` no longer instructs anyone to set a password — rewritten, with a note saying what it replaced so an admin holding the old copy is not misled
- [x] the DC-unreachable behaviour is stated explicitly, with the diagnostic commands
- [x] `IMPLEMENTATION.md` section 4 lists wave 10
- [x] no doc still claims passwords are stored as bcrypt hashes (swept; remaining matches all say the opposite)
- [x] `CLAUDE.md` carries the four load-bearing auth rules, next to the token rule

---

### T10.9 — D14: the CLI authenticates, and stops creating accounts

- **Items:** `D14`
- **Depends on:** T10.3
- **Blocks:** T10.8
- **Surface:** `server/`
- **Files:** `server/manage_users.py`

**Problem:** `manage_users.py` writes to the `users` table with no authentication at all.
It also still offers `create-admin` / `create`, which are redundant now that accounts
provision themselves — and worse than redundant, because a hand-typed username can end up
matching no directory identity.

**Do:** As stated in `D14`. Remove the two create commands, add `promote` / `demote`, gate
every state-changing command on a prompted domain bind, and write an `AuditLog` row naming
the operator. Write the audit row by hand rather than importing `log_event` from `app.py` —
that would pull FastAPI and the whole application into a CLI startup for one INSERT.

**Done when:**

- [x] `create-admin`, `create` and `reset-password` are rejected as invalid choices
- [x] `list` works with no credential and with no LDAP configured
- [x] a state-changing command with LDAP misconfigured refuses instead of proceeding
- [x] there is no `--password` flag on any command
- [x] `promote` raises a role; `demote` returns an account to `project_user`
- [x] promoting YOURSELF is allowed and recorded with `self: true`
- [x] the last active admin cannot be demoted
- [x] an unknown account gives an error that says accounts are made on first sign-in
- [x] every change writes an `AuditLog` row naming the operator
- [x] verified against a real domain bind — `promote` and `demote` confirmed working Aug 24 2026